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Procurement Administrator ( Telematics)

Para nuestra oficina en: Munsbach

12-06-20

Tasks & responsibilities:

  • Responsible for the administrative part of the telematics processes for our machine fleet.
  • Contact person for our telematics suppliers and internal departments for the administration of the telematics agreements in terms of pricing, subscriptions, digital twin administration and access control.
  • Manage the suppliers and administer the agreements regarding quality, delivery and costs
  • Manage the overall stock balances of available telematics devices.
  • Oversee the internal administrative and logistical flows to ensure a punctual cost report in terms of active subscriptions and devices together with our telematics platform provider.
  • Manage the purchase order process and follow up the contract execution according to the objectives till the reception of the purchase order.
  • Administer and control the purchasing process, including production delivery and setup of telematics devices.
  • Ensure the digital twin administration during the fleet life-time of the machine including but not limited to:
    • On-boarding administration
    • Intercompany administration
    • Technical update administration
    • Machine Master Data administration
    • Off-boarding Administration
  • Prepare and follow up orders and delivery times, keep regular contact with suppliers to follow-up on requests, in close collaboration with machine procurement department, to ensure telematics enablement during machine purchase process.
  • Training, communication and follow-up with all internal departments on telematics specifics
  • Setup and administration of end-customer telematics resales activities, administer and control end-customer digital twin administration.
  • Follow-up and control on telematics resales flows and ensure proper ‘commission’ calculation with our telematics platform administrator.
  • Create and prepare internal documentation .
  • Collaborate and support with fleet management and internal fleet administration (data, machine card).
  • Implement continuous improvement to the administration process, for all telematics administrative activities, including but not limited to intercompany, interdepartmental coordination of activities.
  • Be the contact person with regard to all administrative activities in the new telematics ‘digital twin’ area.
  • Close collaboration with the ‘Business Process Owner’ and ‘experts’ telematics, good coordination between Technical, Sales, Rental and Finance departments to streamline and standardize the administration of telematics ‘digital twin’, purchasing, invoicing, and sales.

 

Profile:

  • 1 to 3 years’ experience in the telematics administration field
  • Knowledge of telematics business and/or purchase processes is considered a plus
  • International, intercompany administration experience is considered a plus
  • IT affinity is preferred
  • Technical affinity is considered a plus
  • Telematics Sales activities is considered a plus
  • Fluent in English (written and spoken). Any other language would be considered as an asset
  • High commitment, flexibility and a sense of responsibility
  • Accurate, flexible and proactive
  • Strong communication skills
  • Good organizational and analytical skills
  • Knowledge of Microsoft Word, good knowledge of Microsoft Excel
  • Any other system or CRM knowledge is an asset.
 

 



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